Role Description

Application deadline: July 20, 2025

The Finance Administrative and Project Assistant is responsible for providing administrative, logistical, and project management support to the Finance department. Primary responsibilities for this role include project management support for departmental initiatives, assisting team leadership to ensure smooth team operations, coordinating logistics for team retreats and meetings, and providing general administrative support for the finance & accounting department.

• Location: Lancaster, PA, United States

• Level: Support

• Salary range: $20.00-$22.00/hour

• Type: Full-time

• Department: Finance & Accounting

• Reports to: Senior Director of Finance

Responsibilities

• Promote and fulfill the mission and vision of HOPE International
• Administrative & Logistical Support
• Provide administrative support by assisting with scheduling, communications, and supporting the administrative needs of the finance & accounting department
• Support the team leads in fostering team culture, including helping to coordinate team gatherings and retreats, team celebrations, and other opportunities for culture building
• Assist with the month-end close process by tracking progress against close dates and reporting on task completion and timeliness
• Provide administrative support to the HOPE Global Investments (HGI) working group, including preparing investor loan documentation and facilitating the collection of required signatures
• Manage and schedule department-wide and sub-team meetings, including prayer times
• Develop agendas, take notes, and send follow up emails for team meetings
• Provide administrative support for the long-term savings plan, including managing the collection and tracking of employee enrollment forms
• Track and report on annual FCPA compliance across SG and MFI programs, ensuring timely documentation and adherence to regulatory requirements
• Provide administrative support to the Accord Finance Community of Practice by coordinating meetings and facilitating communication between members and co-chairs
• Project Management Support
• Manage and support major projects within the finance department, including system innovation and improvement, month-end close tracking, finance manual updates, systemization of training resources, strategic planning, and audit preparation
• Employ HOPE’s project management software (Asana) to facilitate a smooth project process and track projects to completion in a timely manner, with use of other tools as needed
• Champion the use of Asana throughout the finance & accounting department and train new staff
• Event Planning
• Organize the annual finance & accounting department retreat, as well as annual SG/MFI finance staff retreats; manage planning teams to track progress in all areas of the event (content, facilities, travel arrangements, etc.) to ensure deadlines are met; lead planning and content team meetings as needed
• Team Travel Support
• Assist in arranging travel and obtaining visas for members of the team as needed
• Provide support for team travel logistics, liaising with HOPE’s travel agents as needed

Qualifications

• Personal confession of Christian faith and commitment to the mission and vision of HOPE International

• Exceptional project management and organizational skills, including effective time management and prioritization of competing demands and multiple deadlines

• Excellence in customer service and commitment to joyfully serving others; enthusiasm about serving in a support function

• An intentional, effective, and encouraging demeanor and style of communication, regularly building those up around them, even amid a busy task list

• Excellent attention to detail

• Excellent interpersonal and cross-cultural communication skills

• Detail-orientation and aptitude for creating and improving processes

• Proficiency in the use of Microsoft Word, Outlook, PowerPoint and Excel, Asana experience is a plus

• Familiarity with international development, finance, or accounting is a plus

• Bachelor’s degree required